Senior Administrator – Company Secretarial


Senior Administrator, Company Secretarial

To ensure that clients are provided with an efficient service in accordance with Company and Departmental procedures
Reports to –Company Secretarial Team lead

• Manage the statutory requirements of a portfolio of Luxembourg (and other jurisdictions), listed and unlisted, with supervision
• Manage and mitigate risk, within the day to day activities and escalate as appropriate
• Maintain statutory books and regulatory filings for the assigned portfolio of clients
• Organise, prepare agendas for and attend client board / investor / committee meetings
• Produce minutes, action points and follow up for clients within agreed deadlines
• Review of corporate documentation for the portfolio of clients (articles, agreements, prospectus, financial statements, service level agreements etc.) from a corporate secretarial perspective
• Liaise with internal and external parties as needed (i.e. client, regulators, lawyers, notaries, embassies, client relationship delivery managers, operational teams etc.)
• Attend on-boarding / client service review meetings (as necessary)
• Ad hoc tasks as requested

Requirements (Qualifications And Knowledge/Skills/Competencies)
• University qualification
• Strong experience in a corporate environment
• Fluent in English – French and/or German advantageous
• Experience of Microsoft Outlook and Office
• Knowledge of Diligent Boardbooks or any other board packaging software would be an advantage
• Exposure to various types of investment vehicles including, but not limited to, SICARs, SCAs, SICAVs, FCPs and Management Companies
• Experience with client facing situations and familiarity with the Luxembourg legal environment
• Experience attending large board meetings and taking minutes with tight timelines
• Any experience attending board meetings and taking minutes would be an advantage
• Strong written communication skills
• Attention to detail and accuracy
• Organisational skills with the ability to prioritise and escalate potential risks
• Ability to work in a team and with external parties
• Ability to travel (if needed)
• Ability to work autonomously in large part
• Interest in developing knowledge and skills


About Northern Trust:
Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally. With 130 years of financial experience and nearly 20,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Working with Us:
As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve!     

We recognize the value of inclusion and diversity in culture, in thought, and in experience, which is why Forbes ranked us the top employer for Diversity in 2018.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and ethical companies. Build your career with us and apply today.



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