(Junior) Corporate Actions Administrator (f/m/d)

Field of activity

Joining a dynamic, international team of dedicated and experienced people, you will be responsible for the processing of corporate actions on a voluntary basis. Ideally, you like challenges and focus on delivering steady quality to all clients whilst reducing the operational risk company wide.

Tasks/responsibilities

• Professionally manage and process any type of security events and corporate actions on voluntary basis relating to Debts, Equities, Warrants and Depository Receipts. Such events include, but are not limited to : conversions, exercise of warrants, put options, defaults, tender offers, exchange offers, Dutch auction, subscription offers, etc. (This includes the analysis of the offers, the use of various custody systems, the direct contact with depositories/agents/CCBs, etc.) in a very diversified and challenging environment.

The sub processes are as follows:

• Gather the information (i.e. from Depository, Issuer Agent)
• Set up properly the corporate action event in the Custody system
• Release the Golden Copy i.e. clear/structured and reliable information to customers and on due time
• Collection, validation, repair and execution of Inbound-Outbound instructions (from customers/to depositories/agent)
• Process the cash/securities proceeds’ payment according to market deadlines and Clearstream currency cut off time
• Reconcile securities and/or cash discrepancies in a timely manner
• Support customers and handle/follow up on queries (emails, SAP cases, phone calls)
• Comply with the effective controls as well as with the internal streamlined procedures.
• Execute the allocated tasks in due time
• Contribute to the internal cross-training as per agreed development plan or/and objectives.
• Support a team attitude rather than individualism i.e. team work
• Escalate and report issues to the controllers, HoU (HoS’deputy if appropriate)
• Active contribution to internal initiatives, meetings, conference calls and workshops

Qualifications/required skills

• University Degree in business, finance, economics or equivalent
• Ideally 2 years of experience in Back Office ideally within corporate actions
• Strong team player in a multicultural environment i.e. team spirit and effective team work within a dynamic environment
• Pro-active and being willing to learn more
• Detail-oriented and a strong sense of accuracy
• Excellent Customer focus
• Confident to work under pressure and to deadlines whilst maintaining good organisation and prioritisation
• Good analytical and numerical skills.
• Knowledge of SWIFT ISO 15022 as well as the usage of data vendors workstation e.g. Bloomberg
• Fluent in both written and spoken English; German would be an asset
• Competent handling of MS Office applications, especially advanced Excel