Executive Assistant (f/m/d)


Group Company: Clearstream Services Luxembourg

Executive Assistant (f/m/d) 

Full-time | Permanent


Field of activity

As a Executive Assistant, you will be responsible for the professional office management and organisation to ensure a smooth running of the Department’s daily business.



  • Assist the Head of Department in office related work
  • Maintain office calendar to coordinate workflow and meetings
  • Answer telephones and respond directly to general queries or follow up
  • Open, sort and distribute incoming correspondence
  • File and retrieve organizational documents, records and reports
  • Coordinate logistics for onboarding external consultants
  • Support project budgeting work
  • Set up and coordinate meetings and conferences
  • Prepare agendas and make arrangements for committee, Board or other meetings
  • Write comment log on the basis of hand written comments
  • Attend meetings in order to record minutes
  • Compile, transcribe and distribute minutes of meetings
  • Collect and maintain inventory of office equipment and supplies


Qualifications/required skills

  • Holder of a University degree
  • Minimum 5 years experience in an Executive assistant or Personal Assistant position
  • Excellent writing, analytical and problem–solving skills
  • Excellent communication and organisation skills, strong ability to multitask
  • Knowledge of principles and practices of organization, planning, records management and general administration
  • Fluency in English is mandatory. French and/or German is highly desirable

Dedication, team and communication skills, flexibility as well as competent handling of MS Office applications round out your profile. There are numerous good reasons to work for us: responsibility at an early stage, attractive social benefits, an international working environment and a broad variety of career opportunities. Applications from disabled persons are welcome.

Are you interested in working with a pleasant and very dedicated team? Convince us with an appealing application. Please use our online application portal.

Deutsche Börse Group, Human Resources

Keywords: executive assistant 


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